Since The Lodge at Bear River is in a gated community, you will have to make an appointment for a tour of the Lodge and its facilities. That will allows us to show you all the facilities, both inside and out, that you may use for your celebrations. Any meetings with vendors involved with your wedding must also be prearranged.
Use of our 1,800 square foot Adirondack lodge with vaulted ceilings, massive stone fireplace, attention to detail, and matching flagstone patio surrounding the lodge. A galley kitchen for heating, cooling and assembling food a catering company would bring in. A woman’s restroom with two stalls, and a single men’s restroom, both of which are handicapped accessible.Three lodge serving tables and a large buffet table. The lodge is nestled in the mountains along with the sight and sound of the Big Laurel Stream. Waterfront access for your wedding photos. A large stone fire pit for conversation under the stars. You have a choice of three outdoor ceremony sites, one of which is covered. The lodge can be used for your rehearsal dinner for an additional charge. The package also includes, shuttle parking, an event host that serves as a facilities manager, cleaning the day following your celebration, and trash removal. Lastly, staff to move the lodge furniture in and out of place, set up your rental tables and chairs, and at the end of the evening move all rental items to the back patio.
Your date will be reserved once your signed contract and non-refundable deposit of half your package price plus tax in the form of a cashier's check is received
There are two full service restroom facilities in the Lodge. One restroom is for women, with two stalls, and the second restroom is a single for men.
Yes, the Lodge is heated and cooled for comfortable year round event use.
The key is, that in order to protect the antique floor, only the event host will be moving the furniture . They will also be setting up your rented tables and chairs. If there is more than one set up, there will be an additional charge.
The catering company needs to leave the kitchen in good order, package up all leftover food, and gather up all the beverages before leaving. Family will take care of removing the decorations and personal items. Event host and staff will move rental tables and chairs to the covered area behind the Lodge. Lodge staff will do final cleanup the day following the event.
An event host, shuttle driver, and staff to move lodge furniture in and out of place, set up your rental tables and chairs, and place all rental items under the back overhang at the conclusion of your celebration
There are four tables that must be utilized, and cannot be stored that have multiple uses.
stone with sharp edges, silk petals, rice, birdseed, or other things that are not biodegradable for the sendoff
Yes, if it is a service dog or it is actually in the ceremony. Owners are responsible for cleaning up after their pets.
Smoking or vaping is not allowed inside the Lodge or near the doorways.
Personal items cannot as the lodge will not be open in the morning. You will need to take all your personal items, decorations, and left over food, alcoholic beverages, and drinks by the end of the evening. For package 2 and 3, rentals delivered by your rental company will remain onsite, and the rental company will pickup on Monday. For package 1, rentals must also be removed by the bridal party the evening of the wedding.
Receptions are always held inside the lodge, so you will have ample indoor and covered outdoor areas on your wedding day. There are several outdoor areas that may be appropriate for a wedding ceremony, and the backup plan for rain is to either have the ceremony under the portico or move it inside the Lodge. If you need to move at the last minute, you will need to rally your bridal party, family, or friends to make the switch.
No funds will be returned if your wedding is cancelled though you may re-schedule. If you choose another time initial funds received will be carried forward, and the remaining balance will need to be paid.
This will be between you and your rental supplier.
Yes, you will need to rent or bring your own dining tables and chairs, specialty tables, ice, and a chest to keep it in, drinks, beverage dispensers, coffee urns, barware, glassware, china/disposables, eating utensils, and high chairs. Our go to company is Classic Event Rentals out of Asheville. You will need to work with your rental company to be sure your rentals are delivered when you need them on Friday.
That is a personal decision. Most brides rent one set of chairs, and they are moved from the ceremony site to the dining tables. Guests generally do the moving, but it is best to discuss this with your day of coordinator.
For outside ceremonies this is something you might want to consider due to the expanse of the space and the sound of the stream below. Many times the DJ will provide this as part of their service. Any amplified music must be contained to inside the lodge itself.
A licensed bartender that carries insurance is required. Oftentimes, the caterer will provide a licensed bartender and their insurance will cover the bartender.
beer, wine, and champagne
That needs to be arranged with your caterer. You will need to provide your own ice and cooler or make arrangements with your caterer.
No, but Hot Springs has a number of camping areas.